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The selection and evaluation process of QUSTEC follows the principles of the H2020 Grants Manual regarding Excellence, Transparency, Fairness and Impartiality, Efficiency, Speed, Ethics and Security. The participating member universities of the EGTC Eucor and the partner institutions also adhere to Charter and Code for the recruitment and employment of researchers and have extensive experience in recruiting researchers.

The written evaluation will be carried out by two independent external evaluators. Each application will be reviewed by two independent evaluators.

The oral evaluation (interview) will be carried out by a panel of the future potential supervisor, one independent expert who previously assessed the CV, and one partner organisation representative. At least one member of the selection panel will be female. Interviews will be carried out either via Skype or in person.

In case of the same scores, priority will be given to ‘Degree and Skills’ (written application) and the match with and contribution the proposed topic (oral application).

The ethics assessment will be done a) via the ethics self-assesment and b) via the local ethics experts at the partner organisation.

The redress committee will consist of one senior researcher of one of QUSTEC’s partner institutions and two members of the integrity offices of Eucor member universities. At least one member of the committee will be female.

Report: Each candidate will receive a report by the project manager based on the external experts’ evaluations after each evaluation step.

Reserve list placing: Candidates on the reserve list will be notified about their status and, after 2 months, the fellowship will either be declined definitely or offered, depending on the state of acceptance/rejection of the candidates on the main list.

Redress

The candidate has the possibility to apply for redress after receiving the written evaluation result and the interview result by writing a one page letter stating their case to the redress committee (per email, via the project manager who will immediately transfer it to the redress committee). The redress committee will, within 2 weeks after receiving the letter, evaluate the case and inform the candidate of the outcome. The redress procedure will only evaluate the evaluation procedure and perceived incorrect application of the eligibility criteria and not the scientific judgement of the evaluation and selection committee members. In case the redress is deemed justified, the application will again be evaluated and/or an interview will be carried out.

Evaluation criteria

Step 1: Written application

The written application consists of a letter of motivation, a CV, and the ethical self-assessment. The ethics self-assessment will not count towards the evaluation score. Letters of recommendation are not required. One letter of recommendation may be optionally added to the application file.

Excellent MSc degree or equivalent qualification, within top 15% of respective grading system.

Excellent skills and knowledge in quantum science and technology, as shown by a Master & Bachelor degree in relevant scientific fields of physics, chemistry, materials or computation.

Up to 2 Pages.
Explanation why candidates see themselves as excellent match for the topic/s and what special skills they can contribute towards the topic’s success.

Proven by internships and/or results (e.g. publications, patents, etc.) in a relevant area of research.

The candidate must pass the threshold of 70% to continue with the evaluation process. The review of the written application then weighs 60% of the final result, and the oral application 40%.

Step 2: Interview

The oral application will take the form of a 40-minute interview with the following criteria.

15 minutes.
– Clarity and consistency of presentation
– Ability to answer CV related questions

15 minutes.
– Match of topic/s with CV and further skills
– Motivation and initiative to contribute to the topics

10 minutes.
– Ability to take part in a scientific discussion
– Oral English expression
– Team skills

Timeline

  • Wednesday 15th May 2019 – Monday 19th August 2019: Call open.
  • Monday 19th August 2019, 17:00 Brussels time: Submission deadline.
  • Tuesday August 20th 2019 – Sunday August 25th 2019: Eligibility check.
  • Monday August 26th 2019: Information to applicants whether they are eligible or not.
  • Monday August 26th 2019 – Sunday September 15th 2019: Written evaluation.
  • Tuesday 17th September 2019: Information to applicants whether they passed the 70% threshold and continue to the second selection step.
  • Monday 7th October 2019 – Friday 25th October 2019: Interview phase.
  • Wednesday 30th October 2019: Information to applicants about the outcome of the second selection phase.
  • From then on until January 2020 approximately: Recruitment process (flexible).
  • Until January 31st 2020: Information to candidates on the reserve list whether or not they are accepted.

Information for disabled researchers

QUSTEC specifically encourages researchers with disabilities to apply. All QUSTEC partner organizations follow a strict equal opportunities policy which will be adhered to throughout the QUSTEC project and especially during the evaluation and selection process. We will avoid any discrimination related to gender, age, ethnic, national or social origin, religion or belief, sexual orientation, language, disability, political opinion, social or economic condition. Fellows with a disability have the right to ask for a disability allowance.

Researchers at risk

We encourage researchers at risk to apply. They will be supported with specific measures (flexible mobility rule regarding refugees etc.). Our selection process allows for fair competition between the applying candidates and follows the Open Transparent Merit-based Recruitment (OTMR) principles, including international peer review and merit-based selection. For refugees under the Geneva Convention, the refugee procedure (i.e. before refugee status is conferred) will not be counted as period of residence/activity in the country of the host organisation. We allow for researchers under refugee status to also submit applications by regular post if online submission should not be possible.
Information for refugees: University of Freiburg, KIT, University of Basel.

The Eucor member universities of Basel, Freiburg, and Strasbourg are endorsing the European Charter for Researchers and the Code of Conduct for their Recruitment.

QUSTEC is in line with the principles of Charter and Code: Our recruitment is open, transparent, efficient, qualitatively and quantitatively merit-based and our selection is carried out in balanced and trained panels. Career breaks and other multidimensional career tracks are not penalised and we train evaluators to take the evolution of a career into account.

Additionally, the University of Strasbourg holds the HRS4R logo and the Karlsruhe Institute of Technology and IBM Research follow the highest standards in the non-academic sector regarding the recruitment and employment of their staff.

HR Excellence in Research